What is being managed — the asset register and its parent-child structure, the asset-class catalogue that sets meter type, useful life and criticality defaults, componentised sub-assets, assignments to business units and operators, and the tyre register

How hard each asset works — daily usage entries with productive/standby/travel hours, validated meter readings, availability events (breakdown and planned/unplanned maintenance) and fuel transactions

Condition and safety — operator and statutory inspections against templated items, the item-level responses, and the defects they raise (with severity, operating restriction and immediate action)

The maintenance response — work requests, the work orders that deliver them, the tasks and labour booked against each order, and the asset maintenance plans that generate preventive services

Materials — the inventory-item catalogue, store locations, on-hand and reserved balances, and the parts issued to work orders

Requisition to invoice — suppliers, purchase requisitions and their lines, quotes compared under the three-quote control, purchase orders and lines, goods receipts and lines, and supplier invoices matched to order and receipt

Whole-of-life economics and renewal — cost transactions accumulated against each asset, budgets, internal hire-rate build-up, risks, the ten-year renewal program with scored candidates, and disposals with sale proceeds

Operator authorisation — licences with expiry, plant competencies by class or asset, and training records

Assurance — service levels and their measured performance results, improvement actions, management audits and their findings, and the approval register

Reference data — the organisation, business units, depots, people, controlled evidence, inspection and maintenance templates and their items, and the integration message log